Minute-taking

Minute-taking is the act of recording the proceedings of a meeting, discussion, or event in a written or electronic format. It involves capturing the key points, decisions, actions, and discussions that occur. The objective is to create an accurate and comprehensive record, providing a reference for future action and serving as a legal or official document. Effective minute-taking requires active listening, concise writing, and an understanding of the subject matter being discussed, this includes identifying and recording important decisions made, actions to be taken, and assignments given.

Minute-taking meaning with examples

• During the board meeting, the secretary diligently practiced minute-taking, ensuring that every motion, vote, and significant comment was documented. She used a digital recorder as a backup and focused on key points like project approvals and budget allocations, aiming for clarity and completeness in her records to ensure an accurate historical record for the company.
• The project manager found minute-taking crucial in keeping his teams on track. After each working group session, the team reviewed and edited a shared document summarizing progress, roadblocks, and assigned tasks. This record kept stakeholders informed and ensured that they could efficiently manage and track the progress of assigned responsibilities.
• As the new trainee took the minutes of the public forum, she focused on accuracy and objectivity. She meticulously recorded the speakers' arguments and any public concerns that were brought up, which were then used to help council members address the concerns. The record serves a critical function for accountability and transparency.
• In the scientific research group, the lead investigator delegated minute-taking responsibilities to a junior researcher who focused on documenting experimental details, results, and discrepancies. The minutes formed a valuable archive that assisted in the preparation of publications and presentations that were discussed, reviewed and edited, by all of the team.