Paper-based

Describing something that relies primarily on the use of paper documents or physical written records for its operation, storage of information, or communication. This term often implies a reliance on manual processes, potentially lacking the efficiency and accessibility offered by digital alternatives. It can refer to systems, processes, or even entire organizations that heavily depend on the creation, circulation, and archiving of documents printed on paper. Paper-based systems can be susceptible to problems like loss, damage, and difficulties in searching and sharing information compared to electronic options.

Paper-based meaning with examples

• The clinic still operates on a largely Paper-based system for patient records, making it difficult to quickly access medical histories or share information with other specialists. This leads to potential delays in treatment and increased administrative overhead. Plans are underway to transition to an electronic health record system to improve efficiency.
• Many law firms retain vast archives of Paper-based documents related to past cases. Retrieving specific information often requires a time-consuming manual search through physical files, hindering the speed and efficacy of legal research and impacting the clients involved. This process slows their ability to find critical information.
• Before the switch to digital invoices, the company used a Paper-based system for all financial transactions, including printing, mailing, and archiving invoices. This method required a dedicated team for processing and the chance of documents getting misplaced. Replacing this system helped them eliminate the need for physical storage.
• Despite modern technological advancements, the company's accounts payable department remains primarily paper-based. All invoices must be submitted as hard copies and physically routed for approval, leading to delays in payments and creating bottlenecks that effect internal processes.
• In many developing countries, government services often rely on Paper-based applications and records. Obtaining permits, licenses, or access to various services can involve submitting physical forms and waiting for manual processing, often hindering ease of access for citizens and the economy.