Scan-usable

Describing a document, object, or piece of information that is suitable for automated optical character recognition (OCR) or other scanning processes. It implies the item has sufficient contrast, clarity, and formatting to be accurately digitized. Factors influencing scan-usability include resolution, font type and size, paper quality, presence of noise or artifacts, and overall image quality. A scan-usable item should allow for quick and efficient data extraction without requiring significant manual correction. Its legibility makes it adaptable for archive storage or rapid data processing.

Scan-usable meaning with examples

• The legal department required all contracts to be scan-usable before archiving, specifying a minimum font size and consistent formatting to ensure accurate OCR conversion and retrieval. Each document had a scan-usable quality checklist that employees had to follow to meet compliance standards. Ensuring scan-usability was paramount for the department's document management system which resulted in effortless access.
• During the historical preservation project, photographs from the 19th century had to be assessed for scan-usability. Efforts included cleaning the originals, enhancing contrast, and carefully preparing them for digital scanning. The team invested in high-resolution scanners to capture every detail and thus, facilitate accurate preservation and study with minimal manual intervention, thus preserving scan-usable artifacts.
• When digitizing a large collection of handwritten notes, only the pages that were considered scan-usable, with clear handwriting and minimal smudging, were selected for scanning. All the pages went through a quality control to verify the OCR process and determine the reliability of the scanned files. The aim was to make the documents accessible and easily searchable.
• The company streamlined its data entry processes by implementing a system that could scan-usable invoices and automatically extract key information. This resulted in a significant reduction in manual data entry and processing errors and facilitated greater processing speed. The system's efficacy relied on strict formatting guidelines to make invoices scan-usable, optimizing the workflow.