Transmittal

A formal act of sending or conveying something, often documents, information, or funds, from one party to another. It implies a degree of officiality or record-keeping, indicating the intended communication is significant and requires documentation of its delivery. The process can be physical, electronic, or a combination of methods, ensuring receipt by the intended recipient. transmittal signifies the transfer of responsibility, awareness, or control over the communicated material. It's a critical step in establishing communication protocols and maintaining a verifiable audit trail, particularly in legal, financial, and business contexts where accurate record-keeping is essential for accountability and compliance. Proper transmittal safeguards against misunderstandings and establishes proof of dissemination.

Transmittal meaning with examples

• The project manager ensured the final contract transmittal to the client was documented, confirming its timely reception by email. This action protected both parties and created a record of agreement.
• Upon finishing the audit, the accounting firm prepared a meticulous transmittal of its findings to the board of directors, including digital copies and secure encryption.
• After completing their review, the legal department initiated the transmittal of the amended paperwork to the opposing counsel by registered mail, guaranteeing proof of delivery.
• The hospital implemented a standardized process for the transmittal of sensitive patient records, including robust password protection and two-factor authentication for ultimate safety.
• The grant proposal transmittal to the funding agency was carried out by a senior researcher, including all the documents and supporting data on a password protected, removable drive.